Office Manager

Office Manager required for a major offshore wind developer based in Scotland

Responsibilities

• Oversee the day-to-day operations of the office, including facilities management, supplies procurement, and vendor management.
• Manage all aspects of the move to new office premises.
• Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.
• Designing, implementing and updating office policies
• Organise and coordinate meetings, appointments, and events as required.
• Maintain office efficiency by implementing and improving administrative systems and processes.
• Act as the primary point of contact for all office-related inquiries and requests.
• Providing general office management and administrative support
• Arrange general business travel, conferencing, venue hire arrangements for Inch Cape project team
• Take a lead role in office layout design and refurbishments set ups.
• Co-ordinate office risk assessments according to safety policies, procedures and guidelines
• Ensure office environment is maintained to a satisfactory standard, monitoring conditions and arranging repairs as necessary in line with health and safety requirements
• Processing invoices and corporate payments in SAP
• Corporate lets, contracting, billing, itinerary checks
• Work on a one-to-one basis on a variety of tasks related to the PD’s working life and communication to help maximise his time and optimise his productivity.
• Completion of a broad variety of administrative tasks including: management of diary activities, setting up conference calls, processing monthly expenses and expenditure, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans (national and international), itineraries, and agendas.
• Plans, coordinates and ensures the PD’s schedule is followed and respected. Provides
• “gatekeeper” role, managing access to the PD’s time and office.
• Prepares and collates relevant documents, briefing papers, reports and presentations for meeting packs
• Typing, note taking and secretarial duties on request.
• Organise team communications and plans events/functions, both internally and offsite

Requirements

• Degree qualified (Desirable)
• Previous experience working as an office manager and being responsible for all office management systems and procedures
• Previous experience organising and implementing facilities management of an office building
• Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)
• Strong organisational, problem solving and planning skills
• Can demonstrate excellent team working and communication skills with all levels within a business
• Confident communicator
• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team